It’s Time to Upgrade Your Outdated Sign-In Screen
If you’re already using Savance Visitor Management, you know the benefits of a secure and efficient check-in process. But when was the last time you updated your visitor sign-in screen?
Your sign-in screen is the first thing visitors see when they arrive, so it should reflect your brand, security needs, and visitor processes entirely. If your screen looks outdated or lacks customization, you could be missing out on opportunities to improve your efficiency, security, and overall professionalism.
The good news is that you already have the right system in place. Now, it’s time to take full advantage of it with a modernized, customized sign-in experience at little to no cost.
Upgrade Based on New Check-In and Identification Methods
Not every workplace has the same visitor flow. Whether you’re handling contractors, vendors, patients, job candidates, or VIP guests, your sign-in screen should adapt to those specific needs.
Here’s how you can customize your existing system for a smoother and more professional experience:
Sample: Tofurky started out with a Health Screening-focused kiosk screen during COVID, switched to regular Visitor Management, and has also been through a rebranding.
Sample: Nouryon went through a brand color update from orange to blue, and their Visitor Management screen design was updated to reflect this.
1. Add or Update Custom Branding & Personalized Welcome
If your screen still has a basic or generic look, or if your branding has changed, you can update it with:
- Your logo, colors, and company branding
- A customized welcome message to greet guests
- Step-by-step instructions so visitors know exactly what to do
2. Upgrade to Mobile QR Code Check-In & Check-Out
If you haven’t enabled contactless, mobile check-in, you’re missing out on a faster experience.
- Display a QR code on the sign-in screen so visitors can check in using their phone
- Offer pre-registration so guests receive a QR code in advance for rapid entry
💡Tip: If you already have QR codes enabled, take it a step further by customizing the visitor flow based on the QR code type (contractor, vendor, interviewee, etc.)
Quick Wins: Use QR Codes for faster sign-out too! Visitors can scan them at the same kiosk to check out instantly, ensuring accurate records of entry and exit.
Sample: Glenaire switched up its visitor management kiosk to use QR code-based sign-out for visitors. This also included the addition of a label printer and custom labels.
Sample: BCBS went through a process change from using buttons to requiring driver’s license/ID scanning for visitors signing in.
3. Enable ID Scanning
If your visitor still manually enters their details, an ID scanner can speed up the process and reduce human error.
- Automatically pull visitor information from a driver’s license or identification card
- Verify identities to prevent unauthorized access
- Have accurate visitor records without extra manual data entry
4. Automate Badge Printing
If your team still manually writes or prints badges, your visitor kiosk can be set up to do this automatically.
- Print badges with name, company, photo, and visit purpose immediately after signing in
- Color code badges based on visitor type
- Include QR codes or barcodes on the badge for quick scanning during check-out time
Sample: Purolite/Ecolab’s visitor management kiosk was updated to reflect a branding change as well as to add pre-registration and QR code-based check-out, using a visitor label printer with custom labels.
5. Add Compliance and Safety Screenings for High-Security Facilities
If compliance is essential, your kiosk should do more than just collect names.
- Require visitors to acknowledge safety policies, NDAs, or liability waivers before entry
- Prompt visitors with health or security screening questions (e.g. symptoms or background checks)
💡 Tip: If your visitor doesn’t meet entry requirements, take it a step further and set up alerts for staff so they’re immediately informed.
Upgrade Your Podium Kiosk with Custom Magnetic Decals
If your workplace uses a podium-style kiosk for visitor check-in, don’t forget to upgrade the look and feel of the hardware too!
- Custom magnetic decals allow you to add your branding, colors, and messaging directly to the podium to create a cohesive and professional look
- Swap out decals easily if branding changes or you want to highlight specific instructions for visitors
- Maintain a clean and polished appearance that aligns with your upgraded digital sign-in screen
A sleek, well-branded podium makes a strong first impression and reinforces your company’s commitment to professionalism.
Let’s Help You Get Started With an Upgrade!
Making these updates is simple and highly effective. If you’re ready to customize your visitor sign-in screen for a better experience, our team can help.
» Contact us to upgrade your visitor management screen today!
If you’re still unsure, feel free to check out our customization page for inspiration.
