Savance Visitor Management

Visitor Management
Designed Around Your Organization

Savance Visitor Management helps organizations create secure, efficient, and welcoming visitor experiences. Unlike many visitor management systems that force organizations to adapt to rigid workflows, Savance solutions are designed around your organization’s branding, security policies, and operational needs.

A Visitor Experience That Reflects Your Brand

Your visitor management system should look like it belongs in your organization — not ours. Savance Visitor Management allows organizations to tailor the visitor experience to match their branding and visual style. From the check-in interface to visitor communications and badge design, every touchpoint can be customized to create a professional and consistent arrival experience.

Customization can include:

• Logos and brand colors
• Custom screen layouts
• Messaging and visitor workflows
• Visitor/contractor label or badge design
• Pre-registration emails and notifications

Streamline the Visitor Experience

Savance Visitor Management helps automate the entire visitor lifecycle. From pre-registration to arrival notifications, the system ensures visitors move quickly and securely through your facility.

Visitor & Contractor Pre-Check-In

Pre-Check-In lets visitors and contractors fill out information ahead of time from their mobile device or computer. They can answer questions, watch videos, view and agree to documents, and more before arrival, and receive a mobile barcode for quick and easy sign-in once on site.

Automatic Arrival Notifications

Once a visitor has been signed in, their host will be automatically notified via a text message, an email, or a popup message on their computer.

Security & Compliance

Maintain a secure workplace with tools designed to verify visitors, enforce policies, and integrate with your existing security infrastructure — helping support compliance requirements such as CMMC, ITAR, OSHA, SOC 2, and NSA guidelines.

Access Control Integration

Control access through a QR code that the system will generate, or use a credential that can automatically be assigned by a kiosk to grant access to certain areas. Alternatively, staff can print and assign badges to contractors with limited security. Visitors and contractors can also be tracked on badge events for audit purposes or emergency mustering capabilities.

» Read more about access control integration

Visitor Background Checks

Enhance your visitor management process with built-in background screening for increased safety and security. The Savance Workplace system can automatically run checks against verified public and criminal databases, ensuring every visitor meets your organization’s safety and compliance standards—before they set foot onsite. Powered by over 2,400 trusted national and local data sources, results are accurate, up-to-date, and fully integrated into your visitor flow.

» Read more about visitor background checks

Flexible Configuration & Workflow Management

Savance Visitor Management adapts to your policies, workflows, and physical environment. Using flexible configuration tools, organizations can design visitor processes that match their security and operational requirements.

Easy Configuration

Savance Visitor Management is designed to be flexible and easy to configure. Using intuitive tools such as the drag-and-drop question designer, administrators can quickly create and modify visitor unlimited workflows without complex setup or programming.

Organizations can easily adjust visitor questions, policies, notifications, and approval processes to match their operational requirements.

Customize Your Visitor Workflow

Savance Visitor Management allows organizations to tailor the visitor experience to their specific needs. Enhance the check-in process with features such as:

• Visitor photos
• Signature capture for agreements or policies
• Safety or orientation videos
• Custom documents and forms
• Multilingual check-in support

These options allow organizations to create visitor workflows that support their security requirements while delivering a professional and efficient arrival experience.

Branding Throughout the Visitor Experience

Savance Visitor Management allows organizations to extend their branding across every visitor touchpoint — from check-in screens and podium decals to visitor badges and email communications.

Custom Screen Design

Enhance your Savance Visitor Management solution with fully customizable check-in screens designed to reflect your organization’s branding and visitor policies.

From welcome messages and screen layouts to colors, logos, and on-screen instructions, the interface can be tailored to create a professional and intuitive arrival experience for guests, staff, and contractors.

» Read about our customization process

Flexible Solutions for Different Workplace Needs

Every workplace operates differently. Savance Workplace solutions can be deployed in a variety of ways to address different operational challenges, staffing models, and budget considerations.

Unattended Lobby Visitor Management

By leveraging alerts and door control through a relay module or your existing access control system – or simply by using a self check-in kiosk mixed with alerts – you can have an automated lobby or reception area, fully unattended. No security guard or receptionist needed, either at all times or just during after-hours.

One Device → Multiple Solutions:
Simplify Accountability by Multi-Purposing

Savance Workplace solutions can run on a single shared device, allowing organizations to maximize functionality while minimizing hardware costs. For example, a single tablet can support:

• Visitor Management
• Staff Check-In
• Emergency Mustering

By multi-purposing devices across multiple Savance Workplace solutions, organizations can increase accountability and security while simplifying deployment.

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