Visitor Management Self Check-In Kiosk
Empower your entry with a seamless, easy-to-use self check-in system for visitors and contractors.
Overview
Organizations must prevent bottlenecks to maintain steady and productive operations. By eliminating traditional, paper-based logbooks, Savance Visitor Management can drastically reduce queues with self-service check-in kiosks for visitors and contractors.
Unattended access for visitors
One notable benefit of self check-in is unattended access. This capability allows visitors and contractors to check in and access facilities without front desk staff. This is particularly advantageous during off-hours or busy periods, offering flexibility and ensuring that processes continue to run smoothly, even without supervision.
Quick and accurate contractor compliance
For contractors, self check-in kiosks can streamline the entry process to work sites, ensuring they spend less time waiting and more time working. Kiosks can also be used to deliver essential information about safety protocols, check for necessary certifications, or issue visitor badges, ensuring compliance with site regulations.
Improved level of security
Savance Visitor Management enhances security by tracking everyone who enters or exits the site in real-time. This improved level of control contributes to a more secure environment by allowing organizations to manage visitor access effectively. By incorporating unattended access, visitors have a more efficient process for signing in and a more self-sufficient experience.
Sign-In Features
All-in-one solution for visitors and contractors
Provide an all-in-one solution that allows visitors to sign-in and complete any additional requirements like taking pictures, signing forms, watching videos, and scanning IDs.
Upon successful check-in, visitors and contractors can be issued name tags and optionally granted access control credentials. Using their name tag or credential, or by selecting their name, a visitor or contractor can sign themselves out at the same kiosk.
Pre-registration for hosts and pre-check-in for visitors
With pre-registration, hosts can quickly register their pre-planned visitors ahead of time from any device. Visitors will receive a QR code via text and/or email, and can also be allowed or required to complete any requirements before they arrive on-site.
Once they arrive on-site, visitors will be able to use their QR code as a fast-pass at a Savance Workplace kiosk. If there are any additional check-in requirements (like taking a picture at the time of check-in), they can be completed at the kiosk.
Facial recognition capabilities
Self check-in kiosks can be further enhanced with facial recognition for repeat visitors. Facial recognition expedites the check-in process to make it nearly instantaneous while providing 100% accurate identification without needing physical credentials. Facial recognition can be configured as either a requirement or a feature that visitors can opt in or out of.
Quick check-ins with prox readers
Proximity readers can also be used as a quick way for people to badge in and badge out. Returning visitors and contractors can be issued RFID cards or FOBs, and use them as fast-passes at kiosks and readers throughout your facilities.
System Features
Easily configure questions for check-in
An essential foundation of a visitor management self-serve kiosk is creating questions and forms that relate to the needs and expectations of your particular organization and the type of visitor that is checking in.
With the Savance Workplace question manager, you can easily create and change questions depending on the type of visitor (e.g. contractor, walk-in, interviewee, delivery) while also incorporating time-based rules to ensure compliance is maintained and automated.
Organizations can build unique question paths depending on the answer to certain questions. We can also automatically approve or decline check-in based on answers to individual requirements.
Provide automatic arrival notifications for hosts
With automatic arrival notifications, hosts can be notified when their visitor has arrived at the facility. These notifications can be received through email, text, an alert in Savance Workplace, or anywhere else with an integration (such as Slack). With the Savance Workplace dashboard, hosts have real-time visibility of which visitors are pre-registered, checked in, or checked out.
Facilitate access through hardware, access credential management, and auto credential management
Based on rules, integrations, and hardware in place that you can set up and define ahead of time, access can be granted based on your designed operations.
Here are some access control methods that our self-check-in kiosks can manage directly:
- Instantly open a door or turnstile via a hardware relay
- Instantly open a door or turnstile through access control integration
- Activate a time-based QR code that can control access
- Activate a guest pass on the access control system
- Activate a badge on the access control system
To learn more about issuing credentials or granting access to visitors, read about automating unattended entrances.
Dual-purpose usage
While being used as a self-serve kiosk, Savance Visitor Management can also be implemented as a status board to view real-time information at a glance. Visitors can have full visibility into the status of their host, announcements, directions, and much more to ensure effective communication upon arrival.
Customization
Custom-branded kiosks and visitor labels
It’s essential that your kiosk and accessories display a polished and professional look that strongly represents your business’s brand. A dedicated designer will work closely with your team to build screens, magnetic decals, and visitor labels to ensure they fit your brand guidelines.
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Self Check-In Kiosks
A seamless check-in experience that’s easy-to-use for visitors and contractors