Visitor Pre-Registration
Reduce visitor wait times and streamline arrivals
Strengthen visitor security and compliance
Enable quick, mobile check-in upon arrival
Gain visibility into expected and arriving guests
Improve emergency preparedness
Prepare for Every Visitor Before They Arrive
Savance Visitor Management visitor pre-registration feature allows organizations to schedule visitors, collect required information, and complete compliance steps in advance — transforming visitor check-in from a reactive process into a proactive one.
By verifying compliance and preparing hosts before guests ever step inside, visitors arrive informed, approved, and ready to check in quickly, creating a smoother arrival experience for both guests and employees.
Flexible Ways to Pre-Register Visitors
Savance supports multiple ways to prepare visitors before arrival depending on each organization’s workflows.
Pre-Registration Methods
With Savance Visitor Management, visitors can be pre-registered in several ways:
Web interface — Register visitors directly through the browser-based dashboard.
Excel upload — Administrators can upload an Excel spreadsheet to quickly pre-register large groups, such as event attendees.
Outlook add-in — While scheduling a meeting in Outlook, hosts can select attendees to automatically pre-register them as visitors.
Mobile app — Employees can quickly pre-register visitors from their phone when they are away from their desk.
Visitor Pre-Check & Compliance Steps
After a visitor is registered, organizations can require additional steps to be completed before arrival through customizable pre-check workflows, such as:
- Screening or safety questions
- Required video viewing
- Policy, waiver, or NDA acceptance
- Background checks against verified databases
Once completed and approved, visitors receive a mobile barcode that allows them to check in quickly for a secure arrival experience.
Visitor Arrival and Check-In Options
Once pre-registered visitors arrive on-site, Savance Visitor Management provides multiple ways to complete check-in depending on how your organization manages visitor access. Here are two common scenarios:
Self-Service Visitor Kiosks
Many organizations place a visitor kiosk in the lobby where pre-registered guests can quickly scan the QR code sent to their mobile device. At this point, the kiosk confirms their arrival and can print a visitor badge or label, which may include a separate QR code used to sign out when the visit is complete.
For added convenience, visitors can save a branded pass to a compatible mobile wallet and scan its QR code at the kiosk, without searching for their pre-registration email.
Access Control Integration
For organizations with higher security requirements, pre-registration can generate a temporary QR code credential that allows visitors to unlock designated entry points upon arrival. These credentials can integrate with your access control system and remain active for the duration of the visit.
» Read more about Visitor Management access control integration
Key Capabilities of Visitor Pre-Registration
Savance Visitor Management Pre-Registration helps organizations manage visitor arrivals while maintaining security, visibility, and compliance.
Quick, Mobile QR-Based Check-In
Pre-registered visitors receive a mobile barcode or QR code, allowing them to check in quickly at a kiosk or entry point upon arrival.
Information Collection Before Arrival
Visitor contact information, safety acknowledgements, background checks, policy or NDA acceptance, and the purpose of the visit can all be collected before visitors arrive.
Automated Arrival Notifications
Hosts receive instant arrival notifications through email, desktop popups, or a mobile device, ensuring they are informed the moment their visitor checks in.
Real-Time Visibility
Organizations can see who is expected, who has arrived, and who is currently on-site through a centralized dashboard. Optionally include visitors on custom-designed Status Boards.
Built-In Emergency Readiness
Pre-registered visitors are automatically included in Savance Emergency Mustering to ensure everyone on-site is accounted for during an evacuation or emergency.
Seamless System Integration
Savance integrates with existing access control and workplace systems, helping organizations modernize their visitor workflows without disrupting current processes.
Designed for the Modern Workplace – Great for Any Organization
Savance Visitor Pre-Registration supports organizations that require both efficiency and strong visitor oversight, and is ideal for:
- Corporate offices welcoming clients or vendors
- Government and municipal facilities
- Healthcare and education environments
- Manufacturing and industrial facilities
By preparing visitors before arrival, organizations can create a more organized and professional check-in experience.
Visitor Pre-Registration
Create Better First Impressions Before Visitors Arrive
Savance’s Visitor Pre-Registration feature helps organizations prepare for guests ahead of time — reducing wait times and creating smoother arrival experiences.
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